Role:

If you are looking to utilize your organizational and planning skills within a growing fitness company, this role could be right for you. 

Torque is looking for an Administrative Coordinator to provide a wide range of internal support to the company. Duties will include, but are not limited to, fielding phone calls, handling incoming packages, greeting customers, database maintenance, data entry, word processing, scheduling and organizing meetings/events, event coordination, managing and ordering supplies, and miscellaneous accounting functions. The person in this position must be highly organized, can handle many projects at once, is very detailed oriented, flexible, and good with people.

Major Duties and Responsibilities:

 – General Office and Accounting Activities – 

Fielding incoming phone calls and delegating them to the right person

Fielding all incoming packages and delegating them to the right person

Greeting customers 

Scheduling and organizing internal meetings and events 

Filing and organizing paperwork

Keeping stock of and ordering office supplies

Point of contact with janitorial, windows, floors services

Breakroom organized and clean

Miscellaneous accounting functions:  credit card transation entry, daily customer invoicing, assist with accounts payables, and assist with weekly check runs

Miscellaneous projects and/or other duties may be assigned 

 – Event Coordination  – 

Marketing/Sales events and tradeshow tasks include but are not limited to: booking hotels, booking flights, arranging catering, making reservations, etc.

Ensure adequate stock of all promotional materials and order in when needed

Planning all company wide events such as company holiday party, luncheons, meetings and other company gatherings throughout the year. 

 – Human Resources – 

Assist with payroll database (ADP)

Track employee PTO

Point of contact for hiring needs and setting up initial interviews and interview process

Tasks include posting job ads on job boards internally and externally

Point of contact for benefits and renewal with the benefits vendor 

Handbook updates and compliance

Federal/State labor compliance

Maintain OSHA records

Maintain company calendar

 – Executive Assistant –

Assisting CEO with bills and other payments (Quickbooks)

Keeping record of accounts

Assisting in communication with various contacts

Organizing paperwork and mail

Running various errands

Knowledge and Skills:

Experience: Three to five years of similar or related experience.

Education: High school diploma. A two-year college degree or completion of a specialized course of study at a business or trade school is preferred. 

Interpersonal Skills: This role will require interaction across many departments within Torque. Therefore, this person must work well with others. 

Other Skills:

1. Knowledge of office automation products, word processing, spreadsheet, e-mail, personal computers, PC operating systems, peripheral equipment, familiar with ADP and Quickbooks etc. 

2. Must be able to work independently and use general office equipment. 

3. Event planning and coordination skills

This Job Description is not a complete statement of all duties and responsibilities comprising this position.